Visiting Faculty Portal

Orientation to UB

UB's University employee welcome site ( offers orientation to UB resources & services such as the UB Card, child care, parking, the Libraries, facilities, and more.

For more information, see the UB Faculty/Staff Handbook (

Contents: Computer Accounts | Email | LIS website | Rosters, Grading and Course Evaluation
Course Planning | Course Assignment and Program Learning Objectives | Course-Level Assessment of Student Learning | Classrooms | UB Learns Online CMS | Instructional Resources | UB LIS Office Staff | Parking at UB

Computer Accounts

Once your appointment papers are processed, your personal information is entered into the "institutional database," automatically creating a UB IT Name for you.  To see the UB IT name assigned to you,  go to a UB Card Swipe terminal at any one of the CIT Computing sites, or outside the CIT Accounts Office (215 Computing Center), and swipe your UB Card through the card reader. Your UB IT name, password and E-mail address will be displayed on the screen.  For more information contact the CIT Accounts Office ( Once added to the University Administrative Database, you can go to the UB Commons, suite 211, on campus to get your UB Card (

Online Faculty

To get your UB IT name without coming to campus, Fax a copy of your UB card to Ann Marie Landel at 645-3617 (Academic Services, CIT Accounts Office) and include a phone number where you can be reached.


In order to access your email account, you will need to know your UBIT name. This can be accesses at This site will answer questions concerning your UBIT name and password and includes a tool to look up your UBIT name.

In order to access your UB E-mail ([your UBIT name] you must first enable your E-mail account ( This can be done after your appointment papers are processed. After your E-mail account has been activated, you may access it via the web using UB's Central E-Mail System: UBmail (

To forward your UB E-mail to another account, visit

Adjunct Faculty Listserv: is the listserv for UB’s LIS adjunct faculty. Go to to ensure that you have been subscribed. If you have not, contact Benjamin Poremski.

LIS Website

The LIS website ( is equivalent to our printed catalog, with information about our department, a list of required courses, and course descriptions.

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Rosters, Grading and Course Evaluation

The UB HUB Faculty Center is the online region where most of your course-related information can be found. Here is where you will access your class rosters, student photos and enrollment information. UB HUB is also where you will submit your final course grades. To access the UB HUB Faculty Center, logon to MyUB using your UBIT name and password. Click on the “HUB Faculty Center” tab.

Class Rosters

When the Faculty Center opens, be sure that you have specified the correct semester in your “my schedule” tab. Your courses, the rooms/times, and an icon for your “Class Roster” will be listed. Click on the Class Roster icon to the left of your course to view the names and photos of those enrolled in your class (see Figure 1).

Submitting Grades

You will see an icon for Grade Roster to the left of the class name, once the course is opened for grading. Remember that your UBIT username and password information are required.
Grades must be uploaded to the MyUB > HUB Faculty Center > Grade Roster page at the end of the semester. Here is a link to additional information:

As the instructor, you need to “review” the grades once entered (pull down menu on top right of roster), change the status to “Approved,” then save the Approval Status and finally save the grade roster (button on bottom right).Once you have submitted your grades, please e-mail the confirmation from UB to Olga Garrison at or Jennifer Marshall at

LIS calculates grades as: A (GPA = 4.0), A- (3.67), B+ (3.33), B (3.0), B- (2.67), C+ (2.33), C (2.0), D (1.0) and F (0.). B- and below are not considered passing grades. If you are unsure about how to grade, please feel free to contact the department chair. The UB Office of the Register has further information for faculty about grading here: (UBIT faculty/staff login required).


An incomplete (I) will be granted only with the instructor's agreement and is not the instructor's obligation to grant. Students must fill out a "Incomplete Grade Request" ( form - a contractual agreement between student and instructor outlining the conditions and deadlines for removing an I.

Course Evaluations:

Course and teacher evaluation surveys will be administered online to your students, whose responses are anonymous, pooled, and cannot be connected with individual students. An E-mail announcement will be sent to students two weeks before the semester’s end. Because participation is voluntary, please encourage your students to participate by telling them their comments are important to you. Encouraging student participation is the most effective way to improve response rates.

After the semester you will receive an E-mail with instructions for accessing the results, using your UBIT name and password.

Figure 1. Sample HUB Faculty Center page accessible via MyHUB.

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Course Planning

Content should conform to the catalog description ( and be appropriate for graduate-level work. Visiting faculty have the same flexibility as full-time faculty in developing specific learning experiences, quizzes, exercises, readings, handouts, etc.

Syllabus Requirements:

UB policy requires that during the first week of class (ideally during the initial class meeting) students receive a course syllabus specifying attendance policies, exams, readings schedules, class calendar, and other required activities. Instructors must provide students with alternatives for required course activities which they justifiably miss due to religious observances, documented illness, or documented personal or family emergencies. Syllabi should include the information included in GSE’s Syllabus template and additional information on course, assignment and program learning objectives.

Syllabus Template
This is a template is provided by GSE and outlines the required components of the syllabus.
Note however, that all LIS courses must also include: course, assignment and program learning objectives, as described in the next section. This required information is not included in the GSE syllabus template.

Returning Print Format Assignments & Exams:

UBlearns provides the ability to return electronic documents to students directly. However, if you are using print formats and are unable to return them to students in class (ex. A final exam or paper) remember that The Family Educational Rights and Privacy Act forbids leaving student exams or papers in any unattended public location. You may elect to add this statement to your syllabus:

“Leave a stamped ($2.50 would be average), self-addressed envelope with your instructor to ensure that your final papers, exams, assignments, etc. are returned to you after the end of class. Otherwise your submissions will be discarded.”


UB requires listing of textbooks at both the UB Bookstore. Olga Garrison or Jennifer Marshall can mail you textbook order forms, or you may order by either fax, phone or e-mail.

  • The UB Bookstore phone number is (716) 636-6290, Fax: (716) 645-3731. Or E-mail textbook orders to the UB Bookstore ( If you have a UB e-mail address , you may order textbooks online by accessing the bookstore’s webpage ( Scroll down to “Online Adoptions” and follow the instructions to place your “order” for textbooks.
  • You can request your own textbook desk copy free from its publisher. Your letter should say that you have ordered x copies of the text for LIS xxx through the University at Buffalo’s Bookstore or the College Store.

Course Reserve:

You may submit your list of required, reserve reading electronically or in paper. After submitting your reserve list, you must provide a single photocopy of each journal article or book chapter to the library. Your reward is that these are scanned and made available online to your class. For details see the UB Libraries' Reserve Guidelines for Faculty and Submit Course Reserve Lists (for faculty) under Additional Course Reserve Information (

Religious Holidays:

It is a policy throughout the State University system that:

“on those religious holidays when members of a faith typically observe the expectation of church or synagogue that they be absent from school or work, campuses will avoid the scheduling of such events as registration, the first day of classes, or student convocations, and individual students will be excused from class without penalty if expressly requested.” (From SUNY Policy Manual, 1975, Section No. 091.3.)

If such a requested absence results in a student’s inability to fulfill an academic requirement of a course scheduled on that particular day, the instructor should provide an opportunity for the student to make up the requirement without penalty.

Academic Honesty Policy:

All work during evaluations, on papers or in other academic activities must be the student's own work. Cheating, plagiarism or other academic dishonesty is clearly a violation of academic standards and will be dealt with accordingly. Depending on the severity of the violation, disciplinary action may range from a warning or admonition to expulsion from a degree program. For guidelines on specific actions and procedures to be followed in negotiating and adjudicating charges, see the UB policy on academic integrity (

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Course, Assignment and Program Learning Objectives

Beginning with those entering the program in summer 2012, all students will be required to successfully complete a portfolio in order to graduate. Outlined below are the responsibilities that faculty have in order to ensure students are able to complete this requirement.

Syllabus and Assignment Instructions:

Students will be required to list the titles, instructor defined learning objectives, and MS Program Goals for each assignment they include in their portfolios. However, they are not responsible for figuring out which goals apply to the course and assignments. As such, all instructors must include the following information in their syllabus and assignment instructions:

Course level:

  • Learning objectives for the course
  • MS Program Goals met by the course

An example of a syllabus for a DLIS course that demonstrates how course learning objectives may be mapped to LIS program goals can be found here.

A useful guide to writing learning objectives may be found here, from the Center for Teaching and Learning at the University of North Carolina-Charlotte.

Assignment level:

  • Learning objectives for the assignment
  • MS Program Goals met by the assignment

It is crucial to know the MS Program Goals met by your course for course review as well as for the Portfolio requirement. A sample syllabus is available here:(

By including this “alignment”, students become aware of how course objectives and Program Goals are being met. This is not only beneficial to students as they learn the material, but will also be an important part of their reflection process as they prepare for the portfolio.

Feedback on Graded Assignments:

Students will be required to use graded assignments as work products in their portfolios. Ideally, graded assignments should be returned to students with comments on the work itself. If given in printed format, remind students that they may wish to scan and create an electronic copy of that assignment, especially if they plan to use it as a portfolio work product. When it is not possible to return a “graded assignment” (i.e. an assignment that produces a website), feedback should be given to the student in another format, either comments in UBlearns or in a word document. It is the students’ responsibility to ensure they keep copies (electronic and/or print) of all graded assignments and the corresponding feedback.

In order to help facilitate this, instructors should consider doing the following:

  • Remind students that they should save and create backup copies of all graded assignments and/or exams. It is their responsibility to do this, not the instructor’s.
  • If paper copies of graded assignments are returned, remind students it is their responsibility to scan them to create an electronic copy for their portfolio.
  • If feedback is given via the UBlearns comments box rather than on the assignments themselves, inform students that they are responsible for capturing and saving this feedback. Copying it into a word document for later use is recommended. Remind them that UBlearns information disappears at the end of each semester and they will not be able to retrieve it once it is gone.

A note for those teaching LIS 505: Students should be required to submit the initial reflective essay and list of personal learning goals. However, 505 instructors are not responsible for grading them. The faculty member responsible for assessing portfolios will provide feedback to students, who will submit a hard copy of the essay to the office, just as they do with their plans of study. This assignment will encourage students to think about their own learning objectives for the program.

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Course-Level Assessment of Student Learning

To improve the program as a whole and to meet our responsibilities for accreditation, all instructors will be required to complete an assessment of student learning outcomes for each course taught.

During the semester, the instructor will be provided with instructions and a template to complete, providing student learning outcome data corresponding to each current program goal and specifying the course-specific learning objectives corresponding to each goal.

Instructors teaching a core course should contact the LIS Associate Chair to coordinate assessment efforts.

All requested assessment materials must be delivered to the department by the grading deadline for the semester.

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UB: Your room is likely to be a technology classroom equipped for showing videos, accessing the Internet and other computer technology, with projection on a large screen for your class. To discern your classroom's capabilities, consult the Technology Classrooms matrix (

Technology Classrooms use combination lock cabinets. If you have UBIT name and email account you may get your combination online ( If your E-mail address is not, contact Olga Garrison or Jennifer Marshall to get the combination for you (716-645-2412). Orientation sessions for the Tech Classrooms are provided early each term.

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UBlearns Online Course Management System

UBlearns (, UB's Web-accessible course management tool, is a great way to create a course web site with interactive capabilities for course discussion and group interactions.

All of your handouts and course-related documents should be uploaded to UBlearns (, to maximize their availability to your students. UBlearns also supports a class listserv and Discussion Board and provides E-mail addresses of each of your students. The class listserv, allowing messages to be posted from you or your students to everyone in class, is useful for discussion or announcements. Other tools include wikis, blogs, and journal options.

Enabling Your UBlearns Course(s):

You will need to login to UBlearns using your UBIT name and password. Your opening screen will look something like Figure 2. Note that your courses will be listed in the “My Courses” box on the lower right. You will also find helpful tutorials in the box titled “Getting Started With Blackboard 9.1” located on the upper right of the screen.

  1. To enable your course(s), you must select "UBlearns Course Setup." (See red arrow Figure 2). Select the semester, then click "Edit Course."
  2. The “UBlearns Class Setup Main Menu” will open (Figure 3). You will see the term(s) in which you are teaching. Click the appropriate semester.
  3. A “Class Setup” box will open for the semester selected and all of your courses for that term will be listed. (Figure 4). Find the course you wish to enable. Note that the UBlearns status column says “DISABLED”. Click “Edit Class”.
  4. The “Edit Class” box (Figure 5) allows you to enable your UBlearns course. Note that this course will not be available to edit until the following day. Though the course will be available to you it will NOT be available to your students until you select an “Enrollment Date.” Students will not be able to access the content of the course until that date.
  5. You may also choose to enable UBiTunesU. This is especially important if you are teaching online or plan to share class videos. Videos should not be uploaded into UBlearns.
  6. When you complete the “Edit Class” box, click “save”.
  7. You will return to the “Class Setup” box, where the changes made should be reflected (Figure 6.)

If at any point, you do not see your course, or if you wish to set up a UBlearns space for a reason that is not connected with a course you are teaching, contact

If you have any difficulties or need technical support contact or call the CIT help desk at (716) 645-3542.

Figure 2. UBlearns opening screen.
Figure 3. UBlearns Class Setup Main Menu.
Figure 4. UBlearns Semester Class Setup.
Figure 5. Editing Your Class.
Figure 6. UBlearns Semester Class Setup page with ENABLED status.

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Instructional Resources

Resources for Online Instruction

Instructional Technology Lab

To reserve the GSE Instructional Technology Lab, send a request to the Assistant to the Chair, Benjamin Poremski, telephone: (716) 645-1475. Your UB card can be swiped to open the lab (please keep door closed).

UB Libraries

Once your appointment papers are processed, you are eligible for a UB card, which allows borrowing privileges at UB Libraries. You can connect to BISON and can remotely access UB databases in the same way as distance students ( For help with making the connection from off-campus, consult Off Campus Access to the UB Libraries' Resources ( To take full advantage of the Libraries' resources you will want to apply for a UB library number (

Center for Educational Innovation

Workshops and tutorials are available through UB’s Center for Educational Innovation (

UB LIS Office Staff

Your primary liaison is Benjamin Poremski, Assistant to the Chair. Reach him by phone at (716) 645-1475, or Fax (716) 645-3775. The office is generally open M-F from 9:00 a.m. to 5:00 p.m..

Parking at UB

UB: After 3 pm, visitors may park in designated UB faculty/student lots. The “parking police” patrol regularly for violations. To obtain a hang tag, after your UB paperwork has been processed, visit the Parking Office between 8:30-5:00 (102 Spaulding Bldg. 2 - North Campus, 645-2516) to fill out a vehicle registration form. If you plan to be on campus before receiving your parking tag, contact Olga Garrison or Jennifer Marshall for a one-visit guest tag. (Fill-in the date in on both sides of parking tag the day you visit campus.)

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